Submitting an AI Project Stakeholder Communication Plan

In AI and machine learning projects, clear communication with stakeholders is crucial to ensure alignment and success. Every project impacting business operations should include a comprehensive stakeholder communication plan.

What Is a Stakeholder Communication Plan?

An AI project stakeholder communication plan should include:

Identification of key stakeholders who need to be informed.
Details of the information they require.
Timing for communications across the project timeline.
Methods of communication (email, virtual meetings, etc.).

The goal is to ensure stakeholders receive consistent and clear updates on AI project developments.

When to Submit Your Plan

Submit your draft communication plan during the initial planning phase, before any AI deployments. Include it with:

Project charter and scope documents.
Technical design and testing plans.
Risk assessment and mitigation strategies.

This allows for adequate review as part of the change approval process.

Requirements for the Plan

Use the standard template and include:

A list of stakeholders categorized by audience (e.g., data scientists, IT team, executives).
Communication milestones aligned with the project schedule.
Key messages and channels for each milestone.
Roles and responsibilities for executing communications.
Plan for feedback management.

Attach draft communications like email templates. The AI Change Advisory Board will review and provide feedback.

Need Assistance?

For guidance on developing a stakeholder communication plan, contact the AI Communications team at ai-communications@company.com. Timely and clear communication is key to successful AI project implementation.